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There are a number of possible hurdles to consider in any live event.
Here are
some fundamental pre-event questions to ponder:
1. How big is the room and how many people are in attendance?
This will dictate what degree (if any?) of sound equipment is needed.
2. How much control of the room lighting do you have?
Are there windows? Are there lights in the room that cannot be controlled?
This has a direct relationship to the projection type and placement
3. What kind of media will you be presenting?
Are you simply showing a series of Powerpoint presentations? or will there be
a variety of media formats? (flash movies, DVD's, hardcopy, etc...)
if so,
you may need a video source mixer or a document camera in order to
guaranty a seamless performance...
4. Is the event format interactive?
Will the audience be interacting with the speaker? if so, room microphones
may be in order...
5. Do you want to capture the live event for future playback?
This often requires a combination of video cameras, software screen recording
software and post event compilation and editing service.
6. Contingency plans and external interference?
Does the event venue have power backup in the event of a power outage?
is there significant radio frequency interference in the area that might hamper wireless
microphone performance?
7. Practice, Practice, PRACTICE!!!
Be sure to have the room set up and operational no later than the afternoon BEFORE the
day of the
event. Test the connections, that placed media plays properly, all audio
devices are clearly identified, all software is properly configured - and anything else
you can think of!
These are just a handful of the primary questions that when answered, help to
assure a smooth and enjoyable show for everyone!
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